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如何给老外写信要推荐信

来源:沐晨留学网 2020-02-23

各位在申请研究生或者博士的过程中,推荐信是必不可少的一份材料。尤其是一些网申,需要2-3封推荐信。如果推荐信是来自中国教授,可能就相对简单很多。在国内,推荐信往往是流于形式,所以大多数情况下是一些比较空的内容,而且往往是申请者自行组织语言,老师只负责签字。(事实证明只有少数有海外经历的老师对这个很认真对待)

 

可是如果想问一位老外教授要推荐信,对方就没这么随意了,国外对推荐信看的非常慎重,不认识的人基本不可能给你推荐,很多推荐人甚至不愿意给你看推荐信的内容。他们基本是需要亲自写这个推荐信,那么如何给他们发邮件要求一封推荐信呢?

 

包括海外申请CSC, 也是需要导师的推荐信。或者大家之后继续寻求科研的位置,需要推荐信,这个内容也同样值得大家学习。

 

下面是我推荐的一个视频,在视频中,加拿大纪念大学研究生院副院长Danine给大家介绍了如何给老外写邮件要推荐信的示例以及注意事项。

 

首先,找谁写:

需要找对你比较熟悉的老师,教过你不止一节课的老师,以及和你在学术上共事过的老师。

 

请记住一个事实,就是这些老师或者科研人员都非常忙,他们可能想帮助你,但是你一定要给他们足够的notice以及组织好这个过程,尽可能让他们更方便的处理。

 

下面是一个正确的示例

 

Hello Professor Farquharson,

This is Johanna Smith. I took English 3175 with you in the fall of 2016 (I earned a final grade of 85%). I'm writing to see if you would be willing and able to support my graduate school applications with strong letters of reference that attest to my academic ability and research potential at the graduate level.

I'm applying to four schools and the earliest deadline for the letters of reference is December 22, 2017. If you can do this for me, I will follow up with a detailed list of the schools and the deadlines and how to submit each letter.

I look forward to hearing from you soon.

 

在邮件中,你需要自我介绍,并给到足够的信息。除此之外,你还要提到需要多少推荐信截止时间,已经其他一些你需要包含的信息

 

给到对方截止时间,这样可以让对方确认是否可以帮助到你。因为对方有可能现阶段非常忙。这样你自己有个备选方案。

 

当对方同意给你写推荐信时,你要立即跟进表达感谢明确指示下一步怎么操作。你可以列一个类似下面的表格。

 


这是一个非常整齐的列表,包括截止时间,如何完成。同时也要表明你申请的目的/项目。这样对方可以根据你要申请的项目适当调整推荐信的内容。同时,你还可以告诉对方,你会在截止日期之前的4个工作日确认,如果对方还没提交,可以提醒一次(仅仅一次)。

 

总结一下:尽早要;专业化,够简洁。

 

PS: 

我对于这个视频感触比较深的地方还在于,其实她是在教我们邮件怎么写。

中国人沟通几乎不用邮件。在我读书的时代,邮件是用来传资料的,现在有微信之后,邮件连传资料的功能都没了。大多数同学往往从申请海外博士开始,才正式第一次用邮件沟通。我这边很多学生都是在出国之后才正式第一次写邮件,很多同学看完我写的邮件都会非常惊叹,我也会经常去纠正大家的表达。除了一些Chinglish之外,邮件沟通的一些技巧也很值得大家去掌握。像之前提到的:让对方更简单,专业化,简洁。还有一个我觉得很重要的是逻辑关系。不展开讲,希望大家看完视频也能有一个邮件沟通思路的收获。

 

以下附上视频以及全部字幕:

 

Hi, my name is DanineFarquharson and I’m the Associate Dean of graduate studies at Memorial University. One element of graduate applications that students worry a lot about is the letters of reference. So let me help.

 

You are putting together your application packages and have to get two maybe three letters of reference; many students have the same first question. Who do I ask for a letter? The answer is you want to ask professors or researchers who know your work very well. You want to ask people who taught you more than one class is ideal or worked with you in an academic setting. You want to ask professors from classes in which you have received high grades. Basically, you want people who can write about your intellectual achievement and your potential to succeed in graduate school. The next question is how best to ask these people. Bear in mind an important fact here, faculty and researchers are busy people, and they probably want to help you out but you must give them lots of notice, and you must be highly organized. Make the process of writing you a strong letter easy for them, so let’s start with what not to do.

 

Hiya Danine!

How are you? Would you write me some letters for grad school? That would be awesome because I loved your class. Let me know, K?

Steve

 

Right, please don’t do that, believe me that e-mail is all to comment in tone and style and it will never endear you to the person you’re asking to do something for you. Put simply, this message is not professional, it lacks specifics and it results in the professor having to ask you a bunch of questions you should have already answered, so here is a much better way to ask.

 

Hello Professor Farquharson,

This is Johanna Smith. I took English 3175 with you in the fall of 2016 (I earned a final grade of 85%). I'm writing to see if you would be willing and able to support my graduate school applications with strong letters of reference that attest to my academic ability and research potential at the graduate level.

I'm applying to four schools and the earliest deadline for the letters of reference is December 22, 2017. If you can do this for me, I will follow up with a detailed list of the schools and the deadlines and how to submit each letter.

I look forward to hearing from you soon.

 

This one works so much better because you introduce yourself and you give important information, even if you know the professor really well, always be professional. This message also says how many letters you need, what the deadlines are, and kinds of details you need included. Now the faculty member can answer quickly with either “Yes, I can do this for you”, or “I am sorry, I’m unable to help.” Asking for a strong letter with deadlines gives them options of saying no. Most professors will agree right way but if something prevents them from writing for you, do not take it personally. You need people who will readily agree for whatever reasons. So always have backup possibilities. When they agree to write you need to follow up immediately with a thank you and clear directions. The best way to give those directions is in a table like this one:

 

This is a tidy list with dates and how to complete the letters. This also indicates what programs you’re applying to and that’s very important for letter writers so they can tailor their letters to your applications, in your follow-up email with this kind of table, I suggest one more thing. Tell them that you will check in four working days before each deadline to make sure all as well and then do it. It’s okay to remind your letter writers but do it only once. Things can happen to delay letters but only you were in control of your application package. You need to be the one to ensure every piece is in place by the graduate schools deadline. 

 

So to recap. Ask early, be professional, be precise, and you will get great letters of reference.